Inside a show
Find the deal, place, contacts, itinerary, and travel for one show, and keep them up to date.
Open a show from Shows. The top of the page shows the event name with the artist, place, date, and offer state. Below it:
Deal: status, guarantee, tax, commissions, bonus, hotel, set time, and set length.
Place: promoter, venue, city, content link, and linked contacts.
Activity: notes and the history of changes.
Itinerary: the day's schedule, built from the show's details.
Travel: flights, hotels, and ground transport.
Finance and Summary: income, expenses, and the settlement, for roles that can see money. See Show deal, costs, and settlement.
The More actions menu at the top has Share link, Finance PDF, and Delete. Delete appears only for Owner, Manager, and Artist. On a phone, the menu offers only Share link.
Choose Edit show (the pencil at the top) on a computer to open the full form. Under More you find promoter, hotel coverage, bonus, response dates, tax, commissions, set time and length, the content link, tags, and custom fields. Choose Save when you are done.
In More, enter the Set time and its length in minutes. If the set starts after midnight, turn on +1 day so it is scheduled on the day after the show date. The set time appears in the Deal section and in the itinerary.
In Place, choose Add contact.
Search for a contact from your Contacts list and pick it.
Under Role for this show, describe their part, for example promoter or driver.
Choose Link contact.
The contact appears in Place, with Call and Email links when the contact has a phone number or email. The contact itself must exist first; add it in Contacts if the list is empty.
The itinerary lists the show day from the details you entered: load-in, soundcheck, doors, set time, curfew, flights, hotel check-in and check-out, and transfers. To place load-in, soundcheck, doors, or curfew on it, add a custom field named Load in, Soundcheck, Doors, or Curfew in More, with the time as its value, such as 18:00. A show without a date shows Set a date to build the itinerary.
When the show has travelers, pick one to see only their items. Show-day items stay visible for everyone.
Export downloads the itinerary as a PDF for the selected traveler.
Share copies a link to the printable itinerary. The link opens only for signed-in members who can access the show's artist; send the PDF to anyone else.
On a computer, open the Edit menu in Travel:
Add flights opens Flight Details. Use Add Traveler and Add Connection for each person and leg.
Add hotels opens Hotel Details.
Add transport opens Ground Transportation. Use Add Transfer for each ride.
Once details exist, the menu items read Flights & travelers, Hotels, and Transport.
Choose Save Changes in each dialog. Travel details feed the itinerary.
Choose More actions, then Share link, to copy the show's address. Teammates who can access the show's artist can open it after signing in.
Choose More actions, then Delete.
Confirm with Delete show.
Deleting is permanent. It also removes the show's costs, its contact links, and its activity. The contacts themselves stay in Contacts. Only Owner, Manager, and Artist can delete shows.