Plan deadlines for a release
Use the default release plan, add your own deadlines, and keep them in step when the release date moves.
When a release gets a date of today or later, the app adds seven deadlines counted back from the release date:
| Deadline | When |
|---|---|
| Final masters approved | 6 weeks before |
| Artwork & metadata approved | 6 weeks before |
| Submit to distributor | 6 weeks before |
| Spotify editorial pitch | 2 weeks before |
| Promo assets ready | 2 weeks before |
| Pre-save & announcement live | 2 weeks before |
| Release links checked | Release day |
If the release date is less than six weeks away, deadlines that would fall in the past are set to today. A deadline with the same name as one you already added is skipped.
When you create a release on the web with a date of today or later.
When a release without a date gets its first date of today or later.
Releases with a past date and releases added by spreadsheet import start without the plan. You can still add deadlines by hand.
Open the release and find Deadlines.
Choose Add deadline. If the release has no deadlines yet, the input is already open.
Type a name in Add a deadline…, or pick a suggestion. Suggestions are the plan steps that the release does not have yet, with their calculated dates.
Choose Date and pick the due date.
Press Enter, or choose the return arrow. A deadline needs both a name and a date.
Choose the circle next to a deadline to mark it complete. Choose it again to reopen it. Completed deadlines are struck through, and overdue dates turn red.
Choose a deadline's name or date to edit it in place, then press Enter.
Choose the × next to a deadline to remove it. There is no confirmation.
Each of these changes is recorded in the release's activity.
Moving the release date does not move its deadlines on its own. The Release plan button in Deadlines changes to Review date change. Open it and choose:
Shift linked deadlines to move the plan's deadlines with the new date. Completed and manually edited deadlines stay where they are.
Keep dates to leave every deadline as it is.
If you removed plan deadlines and want them back, open Release plan:
Restore release plan brings back all plan deadlines when none are left.
Restore missing deadlines brings back only the ones you removed, and shows how many.
Restoring does not change deadlines you kept, completed, or edited. Review a pending date change first; restore is unavailable until you do.
Open deadlines appear on Overview:
Overdue when the date has passed.
Due today on the day.
Due soon within the next three days.
Choose Complete there to finish one without opening the release. Open deadlines in the next seven days also appear in Schedule.
Only roles that can edit releases can add, complete, change, or remove deadlines. Viewers see the list only.